How To Switch From Sage Accounts To Papaya Global 2024 – All You Need To Know

The Challenge of International Payroll: How To Switch From Sage Accounts To Papaya Global …

International growth causes varied challenges, and payroll management is no exception. Differing tax policies, differing work laws, and several currencies make it essential for companies to adopt advanced services to ensure precision, compliance, and effectiveness in payroll processing.

Software application: A Comprehensive Solution:

employees so it’s actually fundamental to make sure that you’ve considered from the start any post-termination constraints that you want to put into the contract of work that they’re enforceable so that means you require to truly consider what it is you’re looking to safeguard and why clearly Specify what’s consisted of within the scope of that secret information and address the duration of restriction post-determination that you wish to use and be truly able to to justify that in relation to copyright the position really depends upon the kind of intellectual property you’re aiming to protect and likewise the jurisdiction so for example from a copyright viewpoint in the Netherlands completion customer is more likely to have the um copyright rights in a copyright that the employees produced who’s been under their guidance and control immediately however in someplace like Poland for instance that automatic right may not exist which task would require to flow through the chain uh contractually so it truly depends on the jurisdiction and the kind of IP fine thank you Elizabeth Steve was staying on the subject of agreements Miss classified misclassifying staff members

Papaya Global Software has become a game-changer in the realm of global payroll management. Its cloud-based platform incorporates payroll, labor force management, and employee benefits into a single, easy to use interface. As the CFO, I have seen firsthand the positive impact of on our company’s monetary operations.

Unified Global Payroll Processing:
enables our company to process payroll seamlessly across several nations. The platform’s unified approach enables consistent payroll estimations, minimizing mistakes and ensuring compliance with local guidelines. This has substantially mitigated the dangers connected with global payroll processing.

likewise essential for if in the future someone says misclassification you have your file supported by the requisite documents and that the ideal evaluation tools to show someone that you had a thoughtful procedure therefore what do you have to consist of because process it’s the who the what the where and the when who are you handling are you handling an individual or are you handling a personal Service Corporation and how are they operating what are they doing is it the kind of work that provides itself more to being an independent contractor than a staff member so for instance accounting

I.T engineering the creatives these all provide themselves more to that examination of being freelancer you know also uh where are they doing it can they work from anywhere or do they need to be on site and handled once again another key aspect is the management and guidance of the uh worker and after that finally when is it a particular task is it a six-month job 6 years all of this is manageable but it has to be documented and it has to be completely um investigated so we have a tool we call it ic2 we had an ic1 and we have actually improved it this year so that we can roll it out internationally these tools take a questionnaire list for the employee the worker submits and fills these concerns out therefore does the end client or the recipient of the services they both put their details into the tool and after that it does an examination waiting the different questions because not every jurisdiction has the very same feeling about a few of these questions some think they’re more vital than others and it brings out a red yellow or green red you’re probably a staff member yellow you’re on the cusp we can most likely assist you with that in terms of a few of the things you need to strengthen to ensure that you are given that evaluation of uh independent specialist or green where you were examined as an as a independent professional once that evaluation is done all the requisite files are beneath it so that if later there

Automated Compliance:
Browsing the intricacies of worldwide employment laws and tax regulations can be frustrating. Papaya Global’s automated compliance engine keeps our organization updated with changes in guidelines throughout jurisdictions. This guarantees that our payroll processes stick to the current standards, minimizing the risk of non-compliance and associated charges.

network of In-House outside advisors accounting companies and legal firms who help us keep our databases totally approximately date and we likewise call on we need to when we see an uncommon or or particularly intricate scenarios fine thanks Steve I can just see a quick question in the Q a window yes the session will be taped and sent to guests later on um moving back to to the webinar itself Ray employer of record is controlled in a different way worldwide and the German law for instance it’s classified as employee leasing can you shed any light on a few of the special factors to consider for nations and where the eor design isn’t regulated yes Ian staff member leasing or labor leasing as it’s also called which is prevalent in several nations specifically in Europe imposes strict regulations on items such as the length of task it also assigns workers to collective bargaining contracts that gives them rights and advantages but even in the countries that don’t have those rigorous policies for example the UK Canada and the nordics there are policies for each country and each worker is treated the same as all the other employees because country and all those policies need to be followed okay thank you Ray um Kathy moving I would say to yourself what do companies require to factor in when identifying contract status to protect themselves and the rights of hires what are the pros and cons of working with professionals and Freelancers versus permanent employees so undoubtedly the the advantage of professionals versus staff members is the the versatility for both the employee and for the company um however I can’t worry enough how important it is to have a constant comprehensive and a well-documented compliance

Performance

How To Switch From Sage Accounts To Papaya Global and Time Cost Savings:

The software application’s automation capabilities have actually considerably decreased the time and effort needed for payroll processing. Manual data entry and repeated jobs have been lessened, permitting our finance team to focus on tactical initiatives instead of administrative burdens. This has actually resulted in increased effectiveness and efficiency within our financial operations.

in one because each state has its own guidelines Californians are a few of the most stringent an example is pay slips on a payslip in California the ideal info needs to be on the payslip in the ideal format and in the right position if you’re in breach of of policies for payslips the fines are released per payslip so that’s each staff member each pay slip will sustain a great thanks Ray thank you Elizabeth a lot to worry to think of and we’re only 2 concerns in and 10 minutes or so working with in one nation is challenging enough however when hiring in a you know on a global level it’s a totally different story you require to ensure that you depend on date with current along with pending regional labor laws Steve um how do you make certain and guarantee that individuals 2.0 team is on top of an ever-changing landscape and that your customers are completely supported and I’ll organize this into 3 crucial things we perform in firstly you require to have the ideal group so we work with a group of global experts in Employment Practices um that ex that team of professionals includes legal representatives it includes payroll experts it consists of HR professionals and these are individuals that not only know the laws in these in these countries and areas however they also know the languages they understand the local practices they understand the cultures and it is essential to have that best group and truly have the team on the ground uh dealing with cl

Real-time Analytics and Reporting:

Papaya Global supplies detailed real-time analytics and reporting tools. As a CFO, having access to accurate and timely financial information is important for decision-making. The platform’s reporting capabilities empower me to make informed strategic choices based upon real-time insights into our international payroll information.

application and its scope and the manner in which it applies to work law in practice can be evaluated through the judicial system by way of case law examples of that would be the gotten rights instruction otherwise called the 2p policies in the UK the working time policies which has actually had various strands of that legislation checked particularly around vacation pay and naturally as Kathy’s going to come on to talk about later on employment status which there’s been several precedence set over the years so I believe it’s actually that constant evolution of the employment law landscape that you truly require to navigate when when operating in Europe all right thank you Elizabeth Ray what about you from your individual experience while crossing the pond as mentioned each nation has various guidelines however the United States is basically 50 countries

Scalability for Company Growth:
Among the standout features of Papaya Global is its scalability. As our company continues to grow and broaden into new markets, the software application perfectly accommodates modifications in our labor force and payroll requirements. This scalability guarantees that our payroll infrastructure can adapt to the evolving needs of our international company.

Global Chief legal officer we have actually got Elizabeth Beal who is our chief legal officer for Amia and we’ve got Ray Look who is our senior vice president of client services and I would say individually and collectively these 3 individuals have Years of experience in in employment law and international Employment Practices so thank you it’s an enjoyment to be with everyone here today sounds like we have actually got the right people with us today and in in addition to to those well we also have one of our own Stars delete share head of Global Services at papaya International tell us about yourself thank you Elin Ian hello my name is Elite I have actually been with the company for around 4 and a half years as head of Collaborations I have developed Papaya’s network of in-country Partners in over 160 areas on a personal aspect and related to our subject today I have actually had the opportunity to transfer and operate in 3 different nations it is the business’s duty to ensure my defense while residing in a foreign nation compliance with local laws and regulations is essential for me or anybody else as an expat or as a regional so today we have welcomed our trusted Partners individuals 2.0 to show the significance of local

knowledge when business Go Worldwide thank you and delight in okay thank you as I stated let’s move on to the pact program today’s webinar is a chance to ask the panel the questions you’ve been thinking of we’ll go over the truths a business needs to consider when opening a new entity and expanding into brand-new nations along with keeping things going we’ll cover aspects such as local regulations considerations when working with compliance crucial obstacles payments and what not to do it’s one of the most important things remembering what not to do um operating on a global level is not for the faint-hearted the larger a company grows the more they need to understand and manage understanding what to do in each brand-new scenario as it increases is important on numerous levels comprehending regional policies and local laws in addition to business practices helps reduce Associated and global growth papaya through our regional professionals can browse possible risks such as intellectual property defense data privacy security issues making sure the company’s operations remain compliant and protected tax Social Security returns and remittances vary by country

In conclusion, Papaya Global Software application has actually shown to be an important asset in our quest for effective and compliant international payroll management. As the CFO of an international business, I am confident in suggesting Papaya Global to companies seeking to improve their payroll processes, enhance compliance, and attain higher effectiveness in handling their worldwide labor force. The software’s innovative features and commitment to quality line up with our strategic objectives, making it an essential part of our financial operations.

 

Expense Factors to consider and How To Switch From Sage Accounts To Papaya Global …
The extensive features of come at a cost,

 

Over the past few years, the workforce has gone through a substantial improvement with the emergence of remote work, which has actually eliminated geographical restrictions on hiring. This has actually enabled businesses to recruit skill from all over the world, enabling them to assemble the very best possible group for each function. As a result, workers have actually acquired greater flexibility to work from home and increase their profits without having to move to pricey locations or commute cross countries. According to a 2022 study, 87% of workers who have the option to work from another location select to do so. The COVID-19 pandemic, combined with improvements in enterprise connectivity software, has even more accelerated the shift towards remote work, even in industries that were at first reluctant to embrace the trend.

insights are important to us and and your fellow attendees so first things first though um let’s learn more about everybody my name is Ian Charles and I’ve operated in payroll for the last 25 years I have actually had functions in all sort of Industries retail and Charm to Aerospace in all kinds of businesses startup to matrixed environments across the globe I offered leadership and strategy to populations of more than 100,000 employees on a month-to-month basis and in over 170 nations today I’m the perel strategist for papaya

Worldwide I work across the business guy maning and developing external relationships supporting Enterprise customers and solutions and functioning as a consultant I want to present our very first Greg um visitor Greg who will kick things off by informing us um who he is and a little bit more about bamboo HR Greg over to you thanks Ian yeah as Ian said my name is Greg Piper uh I am the senior business counsil at bambo HR so I lead our in-house legal group and really work extremely carefully with our um HR department also to handle different legal and HR matters that show up so really thrilled to be here about bambo HR if if you’re not acquainted with us uh at bambo HR we say our mission is to set you as HR specialists totally free to do excellent

Implementation Barriers:
Although Papaya Global provides integrations with numerous HR and financing systems, we came across some difficulties during the combination procedure. Personalizing the software application to align with our existing facilities showed to be more complex than anticipated, resulting in delays in the initial rollout.

Pricing Concerns:
The extensive features used by Papaya Global come at a cost, which a few of our smaller sized subsidiaries found to be excessively pricey. As an international company, we needed to carefully weigh the requirement for advanced performance versus budget restrictions.

Assistance Reaction Time:
On occasion, our teams experienced concerns that needed urgent support. Nevertheless, the response time from Papaya Global’s consumer assistance group was not constantly as timely as we would have liked, resulting in delays in resolving those issues.

Our application of involved a phased technique. We began by onboarding a couple of subsidiaries to evaluate the system’s compatibility with our existing processes. This allowed us to determine and address combination difficulties early on. As the software application became more implanted in our operations, we gradually broadened its usage to cover our whole international labor force.

The automated features streamlined our payroll processes, reducing the time invested in manual estimations and compliance tracking. Regular training sessions and continuous support from Papaya helped our groups become skilled users of the software application, optimizing its potential for our company.

Companies that staff member workers across multiple countries often face complex obstacles when it comes to handling their labor force. One of the most significant hurdles is consolidating various information streams and adhering to varied regional and nationwide labor guidelines, which can be both time-consuming and expensive. Furthermore, establishing local entities in brand-new regions can be a pricey and suboptimal option, with alternatives such as opening a foreign subsidiary or hiring a professional work organization (PEO) often charging up to 15% of the payroll. These obstacles have led to a considerable increase in problem hiring qualified personnel, with 75% of companies reporting this issue in 2022, a 21% boost from 2019. The payroll and HR services market, valued at $26.4 billion in 2022, is expected to reach $50.4 billion by 2030.

offers a service supporting all forms of work. It provides an end-to-end platform, from worker onboarding and ongoing management to worldwide payments and. It assists business with labor law compliance in the jurisdictions in which they run, uses management of work advantages, and makes sure data personal privacy in compliance with GDPR.

Eynat Guez |
Eynat is the CEO of. An entrepreneur with 15 years of experience, she is a leading specialist in payroll and workforce management. She co-founded after seeing the innovation space in international.

papaya this webcast has actually been pre-approved for hrci and Sherm credit please make certain to attend the total webcast in order to receive your credits if you have any concerns during the webcast please click the Q&A tab in your webinar controls and type the there a new tab will open in your internet browser with the webcast study please be sure to complete it as soon as the webcast has actually ended it is now my pleasure to turn it over to Pap and bamboo HR for their presentation hey there and thank you for joining us today we’re enjoyed have you here as we start a journey of information to regulation attaining

360 degree employee compliance where we’ll dive into the important aspects of the staff member compliance management model throughout the session we’ll check out real life difficulties genuine regional regulations best practices and the role of Automotion in simplying compliance journey be prepared to emerge in a detailed understanding of how to protect your organization and workers while staying compliant in an

Ever progressing regulatory environment in the everchanging world of service and financing guaranteeing compliance with payroll regulations is not only essential however likewise a legal vital from the moment of working with to the in intri intricacies even sorry of termination every step along the staff member journey is Frau with compliance risks that have significant consequences however with a much deeper more nuanced understanding of their commitments companies can not just navigate the intricate landscape however likewise proactively guarantee this 360 degree compliance the webinar is designed to equip you with the knowledge and tools needed to browse the complex Terrain of compliance whether you’re a seasoned P expert a small company owner or someone new to the field what I want to do before we start and I believe it’s actually important

In our mission to boost performance and precision in handling our international labor force, our international corporation turned to, a leading and workforce management software. The transition aimed to simplify the complex task of handling across numerous nations, currencies, and compliance regulations.

The Good:

Compliance Management:
Among the standout features of is its robust compliance management system. The software immediately updates itself to adhere to ever-evolving tax and labor laws across several jurisdictions. This has been indispensable in making sure that our processes stay compliant in each nation of operation.

is to state that the material here is not legal suggestions it is merely for your info please consult your legal team must you have any questions or issues in relation to anything that we’ve discussed today our key take essential takeaways by the end of the webinar will be an understanding of employee compliance risks how to work with ly with confidence how to streamline information management and automation so let’s take ourselves a moment to acquaint ourselves with the webinar platform once again as we have actually.

serve as your hris or is type of your core worker record um to manage that employee life process throughout their Journey with you as as a worker in addition to a payroll module we have to help you pay those workers and compensate them and benefits Administration module that allows you to assist manage the advantages you provide to your employees so really delighted to be here represent um bamb booy jar and speak about this subject um and I think from my point of view I’ll I’ll probably supply a lot of a concentrate on the United States side of things when we talk about type of compliance so delighted to be here thanks for having me Ian fine thanks Greg um Gina over to you would you like to introduce yourself and inform the audience a bit about papay global yes definitely thank you Ian hi everybody I’m Gina dorelis I’m the Employment specialist supervisor.

at I manage the work Council in the United States APAC EMA and Israel region I also work as us Council for I’m certified in New york city and New Jersey um we ensure compliance onboarding and offboarding of employees with regard to papaya we offer payroll payments and labor force management as a Service labor force supplier to workers serving in over.

160 countries okay thank you so both I feel entirely underqualified sitting here with you both well I forgot to point out as we were kind of like going through the introduction so it’s really actually great to really see in the webinar chat where everyone’s really attending from today I can see that we have individuals in Las Vegas and Indiana currently so if you wish to carry on tell where you are that would be definitely wonderful whilst we simply wait on everybody else to sort of like participate in there we go Chicago also well um so whil we’re doing that I’m waiting on everyone to type of join I’ll simply run us through the agenda um today we are going to talk about hiring Talent new higher Info Management termination compliance and automation wow the chat has actually got truly really busy so we got Dallas Austin San Antonio Toronto San Francisco Richmond um you’re coming from definitely everywhere which is great so uh I’m hoping that we’re actually going to have some actually excellent commentary and questions throughout the uh the webinar also alright so that’s the program then what I ‘d like to Now cover is the the compliance and the Privacy side of things so the the Journey of a worker and their data is How To Switch From Sage Accounts To Papaya Global diverse without fail and an.

Ever developing relationship that begins the moment an individual joins a company it continues throughout their employment and Beyond this journey can be divided into k to several crucial phases whilst we’re really you understand that they’re employed with us so on boarding everyday operations compensation and advantages expert advancement then we get to the offboarding and even advocacy so it even occurs after the worker has left your work throughout the journey companies are responsible for gathering storing protecting staff member data in compliance with information personal privacy policies no matter where it is you’re operating worldwide it often involves implementing safe information management systems and guaranteeing stringent adherence to local requirements to safeguard both the employee and the company the development of employee information and management c.

I find time and time again the employees frequently misclassified unwittingly they do not comprehend the conditions of work or contract and are told by the client why it’s optimum mainly to the customer why you need to be employed or taken part in this fashion the worker may owe taxes and Social Security to the authorities the future pension and healthcare benefits of the worker can be impacted and several times it can be years before this all falls out and by that time it’s too late years have gone by they haven’t contributed to pensions And so on so it’s a huge impact that they never understood they were strolling into you could not agree with you more if you state the UK for instance hmrc can go back as much as 10 years um Kathy business are securing insurance coverage against misclassification however usually premiums are only covering the cost of legal fees whilst the average claim examined versus employers equates to to 40 or half of the base salary of employee is there any point in taking out insurance and what is the alternative yeah to your point um you do need to check out the fine print it is not covering the taxes penalty and interest in most cases I have not seen it at least so uh the the other area that I do think if you managed to get the coverage what we are stating is is that if your compliance program is not up to stuff you could be rejected coverage on the basis of the reality that you were not in compliance with laws um in the UK